Graphic with bold '25' encircled, surrounded by Scottish imagery: sheep, bagpiper, Edinburgh, and a golf course, on a black background.
Graphic with bold '25' encircled, surrounded by Scottish imagery: sheep, bagpiper, Edinburgh, and a golf course, on a black background.
Graphic with bold '25' encircled, surrounded by Scottish imagery: sheep, bagpiper, Edinburgh, and a golf course, on a black background.

Shaping the experience behind Appfire's premier event

Shaping the experience behind Appfire's premier event

Shaping the experience behind Appfire's premier event

Created @

Created @

Created @

Project overview

For my third consecutive year leading design for Appfire’s Partner Retreat, the focus was on crafting a refined event identity that felt both premium and deeply connected to Appfire’s core brand. Working within a condensed timeline, I built a comprehensive visual system designed to scale across every touchpoint of the event. This included a custom event logo, a photography library, email headers, a curated sticker set, and a tailored slide deck template ensuring a cohesive, elevated experience from initial communications through all the materials used throughout the event.

Role

Lead Designer

Date

2023-2024

Team

Beth S.

Michele K.

Jess O.

Keira G.

Robin G.

Skills

Art Direction

Event Design

Four digital banners for "Appfire Partner Retreat" depict dynamic wave patterns in various colors. Text reads, "Velocity Vienna: Symphony of Success."
Four digital banners for "Appfire Partner Retreat" depict dynamic wave patterns in various colors. Text reads, "Velocity Vienna: Symphony of Success."
Four digital banners for "Appfire Partner Retreat" depict dynamic wave patterns in various colors. Text reads, "Velocity Vienna: Symphony of Success."
Black hoodie with "Vienna Velocity: Symphony of Success" and geometric designs next to a retreat poster. Poster features a dancer, musical notes, and books, creating a dynamic and creative vibe.
Black hoodie with "Vienna Velocity: Symphony of Success" and geometric designs next to a retreat poster. Poster features a dancer, musical notes, and books, creating a dynamic and creative vibe.
Black hoodie with "Vienna Velocity: Symphony of Success" and geometric designs next to a retreat poster. Poster features a dancer, musical notes, and books, creating a dynamic and creative vibe.
A collage titled "Logo Inspiration" showing various brand logos and designs with geometric shapes and patterns. Notable elements include Figma, Monday.com, and Atlassian logos. Designs feature bright, bold colors, light backgrounds, and extensions of company brand typography. Key emphasis on geometric elements, such as circles and arrows, conveying a modern, vibrant tone.
A collage titled "Logo Inspiration" showing various brand logos and designs with geometric shapes and patterns. Notable elements include Figma, Monday.com, and Atlassian logos. Designs feature bright, bold colors, light backgrounds, and extensions of company brand typography. Key emphasis on geometric elements, such as circles and arrows, conveying a modern, vibrant tone.
A collage titled "Logo Inspiration" showing various brand logos and designs with geometric shapes and patterns. Notable elements include Figma, Monday.com, and Atlassian logos. Designs feature bright, bold colors, light backgrounds, and extensions of company brand typography. Key emphasis on geometric elements, such as circles and arrows, conveying a modern, vibrant tone.
Visual direction inspiration board featuring bold geometric shapes and vibrant colors like blue and orange. Includes Scottish plaid patterns and references to the Scotland flag. The text highlights brand behaviors: adaptable, confident, joyful, with the phrase 'Build, grow, create.' Various design mockups and color palettes are displayed, conveying creativity and vision.
Visual direction inspiration board featuring bold geometric shapes and vibrant colors like blue and orange. Includes Scottish plaid patterns and references to the Scotland flag. The text highlights brand behaviors: adaptable, confident, joyful, with the phrase 'Build, grow, create.' Various design mockups and color palettes are displayed, conveying creativity and vision.
Visual direction inspiration board featuring bold geometric shapes and vibrant colors like blue and orange. Includes Scottish plaid patterns and references to the Scotland flag. The text highlights brand behaviors: adaptable, confident, joyful, with the phrase 'Build, grow, create.' Various design mockups and color palettes are displayed, conveying creativity and vision.
Slide titled 'Flexible identity system' with key points: Appfire brand, Location, Year, and Overall benefits. Features include dark mode, geometric shapes, location visuals, blending brand attributes, and adaptable logos for retreats.
Slide titled 'Flexible identity system' with key points: Appfire brand, Location, Year, and Overall benefits. Features include dark mode, geometric shapes, location visuals, blending brand attributes, and adaptable logos for retreats.
Slide titled 'Flexible identity system' with key points: Appfire brand, Location, Year, and Overall benefits. Features include dark mode, geometric shapes, location visuals, blending brand attributes, and adaptable logos for retreats.

Shifting to a flexible identity system

In order to support this new vision, the creative strategy evolved beyond standalone themes toward a more scalable and repeatable system. An early design direction provided a strong foundation, allowing us to refine and expand it into a flexible identity framework rather than starting from scratch. This approach moved the retreat away from using highly specific themes used in prior years, such as James Bond (2022) and Outer Space (2023), to a solution that emphasized consistency, adaptability, and longevity. The resulting system balanced brand alignment with flexibility, making it easy to introduce subtle venue-specific details like color and pattern, which became particularly meaningful for the 2025 retreat in Scotland.

Logo variations for Appfire Partner Retreat 2025 shown across light and dark backgrounds
Logo variations for Appfire Partner Retreat 2025 shown across light and dark backgrounds
Logo variations for Appfire Partner Retreat 2025 shown across light and dark backgrounds
Event poster for Appfire's Partner Retreat, May 13-15, 2025, Edinburgh, Scotland. Features geometric shapes, tartan pattern, and cityscape images.
Event poster for Appfire's Partner Retreat, May 13-15, 2025, Edinburgh, Scotland. Features geometric shapes, tartan pattern, and cityscape images.
Event poster for Appfire's Partner Retreat, May 13-15, 2025, Edinburgh, Scotland. Features geometric shapes, tartan pattern, and cityscape images.

Anchoring the event in the spirit of Scotland

For 2025, the retreat took place in Scotland so we were able to incorporate subtle visual cues from the region into the final deliverables. Elements like blue and white from the national palette, traditional kilt patterns, and landscape photography helped ground the identity in the location without overwhelming it. These touches served as the “customization layer” within the broader framework, allowing the event to feel connected to its venue while still reading as a premium extension of Appfire’s core brand. The result was a system that balanced local character with brand consistency: distinct for Scotland, but fully aligned with the long-term event identity. We also moved forward with the idea of adding a geometric number of the year instead of using our standard brand font enabling some of that local character to be directly injected into the event logo as well as the other deliverables.

Banner with 'Welcome to Edinburgh' in white text on a dark blue background with a blue and yellow tartan pattern. Includes 'Appfire Partner Retreat' logo.
Banner with 'Welcome to Edinburgh' in white text on a dark blue background with a blue and yellow tartan pattern. Includes 'Appfire Partner Retreat' logo.
Banner with 'Welcome to Edinburgh' in white text on a dark blue background with a blue and yellow tartan pattern. Includes 'Appfire Partner Retreat' logo.
Two email mockups for the Appfire Partner 2025 Retreat in Edinburgh. The left image invites registration, showcasing scenic landscapes and cultural Scottish elements with a plane icon. The right image, decorated with similar visuals and geometric shapes, announces "Just one week to go!" and highlights excitement for the event. The tone is professional and welcoming.
Two email mockups for the Appfire Partner 2025 Retreat in Edinburgh. The left image invites registration, showcasing scenic landscapes and cultural Scottish elements with a plane icon. The right image, decorated with similar visuals and geometric shapes, announces "Just one week to go!" and highlights excitement for the event. The tone is professional and welcoming.
Two email mockups for the Appfire Partner 2025 Retreat in Edinburgh. The left image invites registration, showcasing scenic landscapes and cultural Scottish elements with a plane icon. The right image, decorated with similar visuals and geometric shapes, announces "Just one week to go!" and highlights excitement for the event. The tone is professional and welcoming.
Cluster of Edinburgh-themed stickers on a blue background, featuring the number 25, tartan patterns, and a Scottish flag motif, conveying celebration.
Cluster of Edinburgh-themed stickers on a blue background, featuring the number 25, tartan patterns, and a Scottish flag motif, conveying celebration.
Cluster of Edinburgh-themed stickers on a blue background, featuring the number 25, tartan patterns, and a Scottish flag motif, conveying celebration.
A grid of four illustrations: a lighthouse at night with a boat, a sunrise with clouds, a sunny landscape with hills, and an airplane against a blue sky.
A grid of four illustrations: a lighthouse at night with a boat, a sunrise with clouds, a sunny landscape with hills, and an airplane against a blue sky.
A grid of four illustrations: a lighthouse at night with a boat, a sunrise with clouds, a sunny landscape with hills, and an airplane against a blue sky.
A collage spells "25" with blue patterns, Scottish landscapes, a bagpiper, an eagle, and sheep. Text reads "Appfire Partner Retreat."
A collage spells "25" with blue patterns, Scottish landscapes, a bagpiper, an eagle, and sheep. Text reads "Appfire Partner Retreat."
A collage spells "25" with blue patterns, Scottish landscapes, a bagpiper, an eagle, and sheep. Text reads "Appfire Partner Retreat."

A framework built to grow with future retreats

By shifting to a scalable event system rather than a one-off theme, we not only met the tight timeline but elevated the partner experience for 30+ attendees whose contributions represent more than $3M in annual value to the business. The retreat received an overwhelmingly positive reception, showing how a clear, scalable visual framework can unify an event without heavily relying on custom one-off concepts. With this setup in place, Appfire can continue building memorable partner experiences for years to come.

By shifting to a scalable event system rather than a one-off theme, we not only met the tight timeline but elevated the partner experience for 30+ attendees whose contributions represent more than $3M in annual value to the business. The retreat received an overwhelmingly positive reception, showing how a clear, scalable visual framework can unify an event without heavily relying on custom one-off concepts. With this setup in place, Appfire can continue building memorable partner experiences for years to come.

Credits

Creative Refinement

Beth S.

Copywriting

Michele K.

GTM Strategy & Ops

Jess O.

Event Management

Keira G.

Director, Channel Marketing

Robin G.

  • 8

    years of experience

  • 100%

    invested in the details

  • 1

    eye of the tiger

Seeking new role

Back to top

Small details.

Big impact.

© 2025 Tom Hayes. All rights reserved.

Designed and built with ♥

00:00:00
  • 8

    years of experience

  • 100%

    invested in the details

  • 1

    eye of the tiger

Seeking new role

Back to top

Small details.

Big impact.

© 2025 Tom Hayes. All rights reserved.

Designed and built with ♥

00:00:00
  • 8

    years of experience

  • 100%

    invested in the details

  • 1

    eye of the tiger

Seeking new role

Back to top

Small details.

Big impact.

© 2025 Tom Hayes.

Designed and built with ♥

00:00:00